Betcha Didn’t Know This Nifty Microsoft Outlook Feature Existed…
Haven’t We All Sent an Email in a Frustrated Moment – Only to Regret It Later? Microsoft Outlook’s “Send Later” Feature Prevents This Entirely. Here’s How It Works.
Microsoft Outlook Send Later Feature
Microsoft has offered the ability to schedule delivery for quite some time, yet many people overlook this key feature. In Outlook 2007, 2010, 2013, and 2016, the “delay delivery” feature offered the ability to decide when an email would be sent out. In newer versions, the “send later” feature offers a drop-down next to the send button for even greater ease of use. Users can take advantage of this through:
- Clicking the option
- Selecting the date and time
- Going back into drafts and updating as needed before it sends
We’ve all been there before. You get an email from a friend, client, coworker, or even your boss that has you a bit annoyed or frustrated. Instead of sitting down and thinking your response through, you allow your emotions to get the best of you and reply with a heated email. It happens to the best of us, and before you know it, you have a barrage of emails going back and forth – everyone is upset with one another.
What Versions Can You Find the “Send Later” Feature In?
As mentioned, the “delay delivery” feature is available in most older versions, however, the “send later” feature that offers greater ease of use is available in:
- Outlook 2016 for Mac 15.36.1 (170721) and later with a Microsoft 365 Subscription/Outlook 2019 for Mac.
- An Exchange account, such as Outlook.com hosted on Microsoft 365 or Exchange 2016 CU5 or later.
If you’re not sure which version you’re running, go to Outlook > About Outlook to check. Our recommendation? Queue up your responses for the end of the day, then have them go out at once versus allowing email to rule your daily schedule. This keeps you focused throughout the day while ensuring you have time to make changes as needed.
Questions about using the “send later” feature? Get in touch with us anytime via the chatbox or give us a call. Our technology professionals would be happy to help.